Result status

Result status
The income statement is an important tool in the financial management of an organization.

The accounting module contains all the elements to produce a user-friendly income statement. It will thus become an important tool for planning and managing your financial year.

You can also get a budget and track your budget items.

These tools are directly integrated into the functionalities of the Collabox accounting module.

State of results by department

By Accounting, Configure your Collabox, Digital transformation, Result status

Collabox allows you to set up a budget and income statement by department in its Accounting Module. If your organization operates with independent budgets per department, this option is for you!

Set up a department

Start by setting up your departments. Go to the main menu “Configuration”.

In the left-hand menu, select “Departments”.

Then add a new department.

Fill in the required fields and repeat the last two steps until all your departments are created.

Create budgetary positions

Then create your budget items. The budget and income statement work closely with the budget items. It is therefore important to configure them well and link them to the right transactional accounts of your company. The following video explains how to properly create your budget items.

To view the video, click here.

Add a budget

Now go to the “Accounting” menu.

In the left-hand menu, select “Statement of Results”.

Add a budget or select one from your list.

Choose the “Revenues” tab and then select the department for which you want to create or modify a budget.

Add your forecast by line item for the year. Start with income, then go to the “Expenses” tab. This is your projected budget.

Consult the results by department

At any time during the year, view your statement of results by department. Return to the main “Income Statement” menu and click on the link of the same name rather than the budget.

Check the box of the department you want to view and that’s it!

If you have any questions, please contact us and we will be happy to answer you. (418) 907-9274


By Accounting, Checks, Result status

Your fiscal year is coming to an end and it’s time to do your taxes? Collabox saves you time and money. With just a few clicks, you can view your income and expense status for a year. This is called the income statement. But before viewing this report, you must verify your invoices and disbursements.

The check makes it possible to identify discrepancies between the data of invoices and disbursements. Without this step, the income statement produced could be incorrect.

How to do an audit?

You must first access the accounting module by clicking on its icon.

Then click on “Verification” in the side navigation menu.

In the drop-down menu, choose “Full year”, the year you want to display as well as “Invoices” or “Disbursed”. Both are to be verified. So start with the first one.

Collabox then checks all the information and lets you know where there are differences.

When it comes to bills, you see all the unbalanced ones. That is to say when the amount of the invoice sent to the customer does not correspond to the accounting portion.

Match the two amounts and you’re done.

Regarding disbursements, Collabox will only report those with contradictory elements as in the example below.

Once the verification is complete, you can now view your income statement. To do this and still in the “Accounting” module, click on “Income statements”.

The summary of your income and expenses is then displayed according to the various budget items.

Watch several videos on our Youtube channel and visit our Tips and Tricks section in the Blog to continue your Collabox configuration!

If you have any questions, please contact us and we will be happy to answer you. (418) 907-9274

Collabox: a tool to manage your budget

By Accounting, Result status

Managing your business finances can be complicated, we grant you that. That’s why we made it easier thanks to Collabox. This is your best tool for planning your fiscal year thanks to, among other things, a budget and an income statement. Isn’t that great? This tool is directly integrated into the accounting functions of Collabox. To use it, just follow the steps below. With that, good planning!

How to have access to management tools?

Go to the menu bar at the top of the page and click on the “Accounting” category:
In the menu on the left, locate the “Accounting” section and click on the “Income statement” tab:


All your budgets for past years and the current year will then appear:


Now you just have to choose the budget year you want to work on.

To make your job easier, Collabox also allows you to forecast your expenses and income during the budget year.

Procedure for forecasting expenditure

By clicking directly on the year, you access the planning portion of the tool. This allows you to forecast your income and expenses for the year to avoid surprises later.
To determine your income and expenses, click on the “Income” and “Expenses” tabs. You will be able to choose the estimated amounts for your coming year.


Income overview for the current fiscal year
Overview of expenditures for the current fiscal year.

Overview of expenditures for the current fiscal year.

When you are in the income or expenditure overview, each line corresponds to a budget item.


To make your forecasts, Collabox offers you four possibilities to enter your forecasts (annual, monthly, weekly and divided). Choose the option that matches your needs from the drop-down menu. The “Divided” option allows you to enter arbitrary and different amounts for each month.


For our example, we have chosen the “Divided” option. Once the choice is made, all you have to do is click on “Divide” at the end of the line on the right.

It only remains to indicate the amounts in the boxes.


When done, don’t forget to save!

During the year, you can compare your forecasts and your results at any time. To do this, you must click on “Consult the income statement”.


Collabox directly displays your report for the budget year you have chosen.


You can also choose the period you want by using the drop-down menus at the top of the table to change months and years.


Result status

By Accounting, Accounting report, Configure your Collabox, Digital transformation, Result status

The income statement reflects the company’s finances in real time. It is an accounting tool linked to several elements, including budget items and the projected budget.

For more information on budget items, please refer here.

Create a budget forecast

The budget forecast is a very important tool for a company that wants to stay in control of its business. To produce a budget forecast, first go to the main menu “Accounting”.

Then select the “Results Report” feature from the left-hand menu.

Now add a budget and indicate the base year.

Be sure to check that your organization preferences match the year of the budget. In the left-hand menu “Organization”, select the “Accounting” tab.

Then, scroll down to that function and check it if necessary. For example, for the fiscal year beginning April 1, 2022 and ending March 31, 2023, the budget year will be 2022 if the box is not checked, but 2023 if you choose to check it.

After creating a new budget, you will see an entry page where all your budget items will be presented according to the “Income” tab and the “Expenses” tab. It’s your turn to play and fill in the fields according to your needs.

View the results report

To access your real time data, go back to the main menu “Configuration”, then to the left menu “Results report”. Choose the right reference year and open the link.

All expenses entered in the Collabox, as well as all invoices and tax remittances will appear as they occur. You can choose to display or not the “planned budget”, as well as the “remaining budget”.

You can also hide the summary at the top of the page or download an Excel file to send to a third party, for example your accountant.

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Watch several videos on our Youtube channel and visit our Tips and Tricks section in the Blog to continue your Collabox configuration!

If you have any questions, please contact us and we will be happy to answer you. (418) 907-9274