Do you know the progress report?
It allows you to see at a glance which of your projects are going well and which are in cost overrun. It saves you time because you directly see the progress of the project, the amount sold to the client and the total fees of your employees to date. The report is practical and accessible, it only takes a few clicks and you’re done. Your projects are often in several phases as is the case in architecture or construction. We’ve thought of everything! The progress report becomes a valuable tool since it allows you to follow up by phase!
The progress report is soon at your fingertips, you must first check if an hourly rate has been assigned to your employees and meet certain conditions. If it is already done, continue a little lower.
To do this, go to the configuration menu located at the top of the page.
Then you have to go and look for the “employees” section in the left sidebar.
You will then have a list of all the employees in your company. By clicking on a name, you will display the employee’s file. To consult its hourly rate, click on the “Hourly rate” tab.
This page shows you the hourly cost and selling rate for this employee. If no hourly rate is displayed, you must add it by clicking on “Add an hourly selling rate”. The amount of the selling fee is necessary in the calculation of the progress report. Without it, the report will not display. It is also possible to modify an hourly rate for an employee in the project page to indicate a special hourly rate only for this project.
Now that your employees have an assigned hourly rate, you are ready for the progress report. The instructions below tell you which sections to complete to display your progress report.
Before you can view your progress reports, your projects must contain certain information.
- The amount sold: This is the amount you sold to your client for the entire project.
- Fees: Your employees should make timesheet entries AND record that they are working on the project. Otherwise, their time will not be counted on the project and the progress report will not be up to date. The hourly cost rate must be configured (see above).
- Progress status: When you are in the project file, you must indicate the level of progress of the latter in percentage.
Once the projects are completed with the necessary information, the next step is to display the report itself. You will see, it only takes five mouse clicks.
To display the progress report, you must first click on the “Reports” icon located in the top bar.
Once in the reports menu, you can find the “Progress report” option in the left navigation bar.
You can then choose the time period you want for the report to be displayed. Collabox will present you with the information of all the projects fulfilling the necessary conditions for the display report. It is also possible to choose the detail of a particular project by indicating it in the drop-down menu.
We also take the opportunity to explain a very practical feature for certain trades such as architects, construction contractors or engineers. This is the progress report by phase.
This type of report allows you to see the progress of a project and the costs incurred in fees vs. the amount sold to the client. It also offers you the detail by phase of the project. Thus, it is possible to see which phases are in cost overrun.
For example: the salaries of employees who worked on plans and specifications and on contract administration and site supervision which may be the cause of the cost overrun on a project.