Making payments is very easy.

Les versements Collabox

Payments into the Collabox

By Accounting, Payment

Payments” in the Collabox, refers to receipts from services or products sold. Thus, for each invoice created in the system, a remittance entry must be created.

In order to correctly record these operations, an internal control of the receipts is necessary. It is therefore important that you assign a number to your invoices, which Collabox does automatically for you when you create the invoice.

Also, you should plan to create a list of payment methods that are normally accepted by your company. Like for example:

  • checks,
  • credit and debit card payments,
  • bank transfers,
  • direct debits,
  • bank deposits
  • cash,
  • Square,
  • Paypal, etc.

By exercising key Collabox principles, such as experience accumulation and single entry, Collabox has succeeded in simplifying the visualization and access to interdependent data. From the same environment (the same screen), Collabox offers you the possibility to view the invoice, payments (installments) and disbursements related to a product or service. A simple management tool that will enrich your business processes.

Create a payment

There are two ways to access the payment creation functionality.
a) From the menu on the left of your screen under the link Payments
b) From an invoice

a) From the menu on the left

  • Click on the Accounting icon
  • Go to the grey menu on the left and click on payments
  • Click on Add a payment
  • Enter the data
  • Register
Add a deposit 1

Enter the data

Add a payment 2

b) From an invoice

Fill in the necessary information to find your invoice and once the list of results is displayed, you can click on the #invoice or the date. This action will give you access to the different tabs available. In particular and the one that interests us: payments.

Find your invoice
find your invoice
find your invoice 3

Once on the tab, you will have the option to add a payment and also view if a payment has already been entered. According to your choice, you will have to indicate the terms of your payment as already explained in the images above or consult the payment already entered, if you need.

find your invoice 2
invoice payment

Internal control and liquidity

If compliance with your internal business policies, prevention and detection of fraud and errors, and ensuring the accuracy of your accounting records are important to you, the ease of use of Collabox will fulfill your need to exercise your internal control and decision-making processes with peace of mind.

Do not hesitate to consult your Income Statement available in your Collabox Accounting module to prepare your year-end forexample.

Make the payments

By Billing, Payment

Making payments on customer invoices is very simple. Managing your invoices is more than just creating them and sending them to customers. It is necessary to add the payment of the said invoices otherwise nothing goes anymore! Collabox and its accounting module allows you to keep track of your invoice payments.

Adding payments

First, open the invoice that is related to your remittance to be added.

Example of an invoice form with the different navigation tabs, including the "payments" tab.

Then click on the “TRANSFER” tab at the top of the page. Add a payment by clicking on the function of the same name.

Image showing where to add an installment in the "installment" tab of an invoice.

Then, correctly indicate the terms of your payment. Several important fields must be filled in to ensure the proper accounting of your company. Specify the method of payment and the date of deposit. Then add a reference number if needed. Then choose the transactional account where the payment will be deposited. Finally, make sure that the amount paid is the correct amount indicated in the Collabox. By default, this is the unpaid amount of the invoice.

Example of a payment to be made with all the fields to be filled in to ensure complete accounting in connection with the entry. The fields for the payment method, reference number, account where the deposit is made and the amount deposited must be filled in.

You can consult the list of all your payments for a given period by clicking in your menu on the left on the word VERSEMENT

Example of a payment history for the year 2021.

Watch several videos on our Youtube channel and visit our Tips and Tricks section in the Blog to continue your Collabox configuration!

If you have any questions, please contact us and we will be happy to answer you. (418) 907-9274