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About the Collabox

The Collabox is an ERP business management software that is accessible online and at all times. 100% Quebecois.
About the Collabox

An ERP  (company resource planning) complete adapted to a wide range of companies (1 to 700 employees)
Access “ à la carte ”By monthly subscription
A product  100% Quebecois  whose head office is in Quebec but which has clients across Quebec and in France.
CRM  powerful that allows you to be in control of your sales and communications with your customers and colleagues
A multiplatform tool and interconnected while being scalable in addition to being compatible with more than 35 systems.
Fully software  in the cloud  and in the internet since 1988
22 years old  of existence and experience put to the benefit of our customers

Jun 17
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Geolocated timesheet

By 10 advantages of working with Collabox, Digital transformation, Employees, Timesheet, Timesheet report

A new feature has just appeared in the Collabox  : the geolocation of the timesheet! This addition allows you to know where your employees enter their hours. This control tool is very useful to know if  the little latecomer from the office still between his hours on the bus or at the office. 

How to activate or deactivate geolocation?

Whether you want to enable or disable this option for your organization, the path is the same, you will only have to check the box or not. To do this, you must display the settings of the organization by clicking on “Organization”.

Organization

To activate the function, all you have to do is check the “Geolocation of timesheets” box. However, don’t forget to save the changes!
screen-shot-2016-11-10-at-14-23-23

Do you want to consult the geolocation data of your employees? Nothing could be simpler, since the report by employees tells you so. We even thought about giving you a Google Maps link to view the entries on a map. 

To access the report, you must first click on the “Reports” icon in the navigation bar at the top of the page. 

Then you must at least choose an option in the category “Report by employees” like “Include details of hours” in the example below. Don’t forget to check “Include geolocation”! 

screen-shot-2016-11-10-at-14-24-30

Here is an example of an employee report of timesheet entries. As you can see in the right column, entries with geolocation have a location link.
screen-shot-2016-11-10-at-14-25-46

If you click on the link, you will see the position where the entry was made on the map.

screen-shot-2016-11-10-at-14-27-02

Jun 17
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Types of timesheets

By 10 advantages of working with Collabox, Digital transformation, Employees, Timesheet

Collabox offers you the possibility to choose between 4 types of timesheets:

  1. Standard timesheet
  2. Techno timesheet
  3. Weekly timesheet
  4. Express timesheet

We offer you a quick overview of their different characteristics so that you find your favorite.

1. The standard timesheet

This timesheet is designed for people who like to stick with their habits. Its design is reminiscent of traditional timesheets, while offering the advantages of digital. Detail your different tasks there! Take a tour of the standard timesheet

Example of a standard timesheet

2. The techno timesheet

This timesheet template features a new “drag and drop” design that will appeal to techies. The more modern aesthetic of its new graphical interface retains all of the standard timesheet options you like and use.

Example of a techno timesheet (“click-and-drag” design)

3. The weekly timesheet

With this timesheet, enter your hours per week rather than per day. It is perfect for generalists who want to register tasks with large blocks of time. It is also ideal when working on a project where the steps do not need to be detailed.

Example of a weekly timesheet

4. The express timesheet

Although timesheets all complement each other on desktop or mobile, the express timesheet is best suited for the interface of phones. And as the name suggests, it complements itself very, very quickly. Fill it in just 3 clicks!

Note: At any time you can switch from the express timesheet to the detailed timesheet (standard or techno) by clicking on the blue link Detailed timesheet .

Express timesheet

See how to complete your express timesheet

The same day is already selected for you by default. To start your time recording, go to the first step with the button Following.

Express timesheet: home page

1) Select the project you worked on.

Express timesheet: project selection

2) Choose your service.

Express timesheet: choice of a service

3) Enter the number of hours worked. Don’t forget to save!

Express timesheet: registration of hours worked

You can then repeat these steps to list other projects you worked on during the day.
Note: The entries in the express timesheet will be concurrent in the standard or techno timesheets, that is, they will all start at midnight. This data conversion is perfect if you don’t need to know when or how long your employees have been working on a particular project.

Have you made your choice? Contact us to change your timesheet, we will be happy to tell you how to proceed!

Jun 17
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Alertbox

By Research and development

Alertbox

Well no, you’ve never heard of the Alertbox before today because it’s a brand new product created by the Collabox team! We had a little fun with miniordis called “micro-controllers”, a few wires and a beacon light …

Eager to know what we could have created as a system? Here it is!


Your Alertbox will be in communication with your Collabox. Depending on your preferences, it will be linked to different types of intervention in the software, for example to sales, and when one of your salespeople makes a new sale, the light on the top of the box will come on for a few seconds for you. ‘announce. Motivating, isn’t it?

The possibilities of the Alertbox are endless! All the notifications that already exist in Collabox can be announced by your new “alert box”, but we don’t limit ourselves to that!

Do you have an idea to motivate your troops? Let us know! Do not hesitate to come and discuss with us your ideas for using the Alertbox, we will be happy to adapt this tool to your needs.

Jun 04
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Collabox news

By Agenda, New arrivals

Module: Agenda

New function: CONTENT DISPLAY

When you take notes in your Appointment form , the content is displayed in your Calendar … BUT if you don’t want them displayed you just have to uncheck the function: Content display and there you have it, the visual of your diary will automatically be less heavy.

Go ahead, take some notes now!

BEFORE

AFTER

Jun 04
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Collabox is 20 years old

By Our history

In the fall of 2018, Collabox celebrated its 20th anniversary. We organized an evening with our friends and clients to celebrate it.

A scotch tasting with photos from our trip to Scotland.

Thank you to all our loyal partners, customers, family and friends for following us for 20 years.

Jun 04
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Media

By Media

Here are publications published in various media on subjects related to our sector of activity as well as conferences by members of our team.

Interview led by Martin Michaud, editor-in-chief of Action PME newspaper and editor of ENJEUX PME Magazine, with Ms. Louise Lahaie, vice-president of Collabox, the business management software for entrepreneurs by entrepreneurs.

The interview focuses on the module (ERP) on project management

Entrevue avec Louise Lahaie de Collabox, sur le module de gestion de projet!

Francis Masse was the guest for the opening conference of the virtual colloquium at the Regroupement pour la santé et le bien-être des hommes.
The subject : Are millennials at the base of a quiet revolution?
https://bit.ly/3vIN05h

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Collaboration with the Magazine Enjeux PME

An interview with Francis Masse, president and founder of Collabox for the Magazine Enjeu PME

Theme: Productivity

A case study on the implementation of an ERP system for a food production company.

Our articles – Collaboration with the magazine Quelle Faire à Québec

Optimize your organization with Collabox

Project or production management

Collabox, an ERP system to go further in your business

Collabox, to structure your Human Resources information

Efficient tools to invoice your customers

Human Resources and Collabox

Our articles on Linkedin

Reflection of a Monday morning! Digital transformation; technological innovation; artificial intelligence; automated processes, popular buzzwords or not? Article by Louise Lahaie

Digital transformation: one Buzzword or a reality?

Jun 04
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New theme: Collabox 2020

By New arrivals, Themes

We have a new theme for your Collabox.

Redesigned icons and different color themes that are easier to use.

Here is a model based on blue. But you can be creative. Are you black and white or burst colors? It’s your turn!

Here’s how to make your Collabox look like you.

1- In your left menu, at the bottom, click on “My preferences”.

2- In the -DISPLAY- tab select the theme: Collabox 2020

3- Subsequently in the tab – COLORS – START – choose the basic colors and then click on – BUILD MY COLORS .

4- You can adjust the colors of the different sections of the Collabox, according to your taste.

Jun 04
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Digital transformation

By Media

A new Collabox employee, Melanie Jacob , consultant will bring us her vision of digital transformation in a series of practical articles.

Here is the 1st article entitled:

Digital transformation or it’s not the tool that will do the job!

From the outset, I will qualify my title. Indeed, I much prefer to talk about improving work through digital tools than digital transformation. On the other hand, I take the second part well! Digital is not magic. It will take work to integrate it into your environment. I offer you here my vision through tips and constructive reflections. These texts will be shared with you gradually in order to help you take action without skipping any stage! Let’s start with the first question: What do you want to change by adding new digital tools? Why do you need it ? Would you like better management of your operations? Do you want to improve the customer experience? Do you want to simplify the work of your team? Would you like to lighten up certain tasks?

Reflection : Your reflex will be to improve what is already going well because it is more reassuring. It’s a good strategy. However, you also need to know what is wrong in order to make improvements. Face the beast!

Tip: Take the time to list what needs to be improved, the irritants to be alleviated, the opportunities to be seized, etc. Involve your team and your clients in this reflection. Take the option that suits you best: a suggestion box, a survey, one-on-one interviews, a workshop (not a meeting!) At this stage, don’t stop dreaming. Think about the ideal, we will come to reality very quickly.

Warning : No need to completely review your business model. Improvements added step by step and according to your priorities will allow you to achieve small commutative results on a daily basis.

Next post :

Do you really know how your teams work?

Melanie Jacob , consultant brings us her vision of the digital transition taking into account the reality of organizations. Strategic and practical, it aims for action while taking into account business objectives.

Jun 04
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Procedures and documentation

By About the Collabox, Management, New arrivals

PROCEDURES AND DOCUMENTATION – AGILE AND FLEXIBLE COLLABORATION TOOL

Do you know this collaboration tool?

A tool that allows you to save your work procedures, your organizational processes, as well as the documentation that you want to keep either to consult, archive or modify by another colleague. There are many possibilities available to you.

The tool “ Procedures and documentation “ allows you to write your procedures, step by step, to make categories, to place them in a specific order. It also allows documents to be linked to it for reference. Thanks to a management of access rights that you do yourself, your colleagues can consult or modify, add and update this information. You can also archive documents in different formats: images (jpeg, png), PDF, spreadsheets, etc.

This new tool is offered to you as a monthly subscription. Contact us if you wish to subscribe.

Here is an example in the NOVA INC account – our demo account
Procedures and documentation
Here is an example of categories in the NOVA INC account – our demo account

Jun 04
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The 10 advantages of working with the Collabox

By 10 advantages of working with Collabox, About the Collabox

1- Collabox offers a solution complete

The modules and functions of Collabox cover all business needs. In addition, you pay a subscription only for modules you use: we are THE ERP à la carte!

2- A customizable solution according to your needs

Every business has needs that are specific to him. Collabox presents several hundred configurations and access rights that allow you to adjust the tool according to your needs and according to the responsibilities of the employees who use the system.

In addition, our team of development can modify or develop all the functionalities of the software. We are in complete control of the source code which belongs to us in clean.

50% of our customers use the system “ Out of The Box “. The other half asked us for customizations.

3- A Quebec solution without intermediate

Collabox is a solution developed and marketed in Quebec. We are the developers of the product, we sell and support it. No need to pay for the product owner of San Francisco, the regional distributor or the Belgian designer. We have built our system with our equity. No capital investors of risk, the need for a return on the investment is reflected in the prices charged to customers.

In addition, it is not necessary to transacting with an implantation firm, it is our team that delivers the product, directly for what it is.

We collect the subscription income, set-up and training fees (which are required only in 50% of cases). We thus eliminate several intermediaries, we can offer settlements at a fraction of what loads large systems.

4- A product with history and support

We have been in service since August 1998 (yes, yes, that’s not a typo!). Our customers are loyal, they testify to us. I invite you to consult the attached sheet of testimonials from our clients. Doing business with us means relying on a expert supplier whose team has more than 20 years of experience with this software and even more business experience.

5- Updates and constant improvements

Our development team software composed of 4 programmers-developers is still available and in “service” mode. We are making updates and additions to weekly or even daily functions (between 5 to 15 updates per week).

During normal business hours, the Super-User of your organization, designated by you, can speak live voice to a Collabox expert. This Super-User support is free (we believe this is unique in our industry). In addition, we have a line emergency support where requests for support and problem solving can be addressed at any time.

6- A technical infrastructure of world class and best practices

We take advantage very high quality cloud hosting. Redundancy, “ Load balancing », Prevention of DDOS or Brute force attacks etc. In addition to the triple redundancy of our data centers, we carry out backup daily in our offices.

During a security audit computer, the Cogego security officer mentioned: “I have never seen such a small organization benefit from such a good infrastructure computer science. On certain points, you are better installed than the seat social security of Cogego ”.

7- A system that is not isolated

We interact with over 35 other systems. We believe that our ability to synchronize with other systems you may be using is one of our strengths.

This ability to interact with other systems is also reflected in our ease of converting data from our customers’ past systems to the Collabox. We already have carried out dozens of conversions of such systems, ranging from excel file with very tight proprietary data and requiring real “ reverse engineering “.

8- A multi-platform system

Windows, Mac, Linux, Android, IOS, 27 inch screen, 8 inch tablet, 2 phone inches, the Collabox is accessible with any device, from anywhere.

In addition, the Collabox pages are optimized and consume very little bandwidth. Perfect for the representative on the road who uses the shared connection of his cell phone or the hotel’s minimum Wi-Fi network.

9 – We are trainers and we help you get grants

Employees of Collabox have an impressive course of trainers. Minister of Education’s Award, aggregation certification, university course load, course design undergraduate and graduate, hundreds of lectures, thousands of hours training.

Several times we have supported our clients by developing training plans that have enabled them to obtain subsidies (in particular Emploi Québec, but also Mapaq, Investissement-Québec, BDC, or municipal authorities.

If we do not take care of the subsidy procedures (several points of the applications are intimately linked to the reality of your business) we are a real partner in the development of a training plan that has every chance of being accepted. by the granting agencies.

10- We would love to work with you !

Our business development mentor said: a prospect is someone who needs our services, who will derive a financial advantage from them and whom we meet under favorable conditions.

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