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10 advantages of working with Collabox

The 10 advantages of working with the Collabox.

Geolocated timesheet

By 10 advantages of working with Collabox, Digital transformation, Employees, Timesheet, Timesheet report

A new feature has just appeared in the Collabox  : the geolocation of the timesheet! This addition allows you to know where your employees enter their hours. This control tool is very useful to know if  the little latecomer from the office still between his hours on the bus or at the office. 

How to activate or deactivate geolocation?

Whether you want to enable or disable this option for your organization, the path is the same, you will only have to check the box or not. To do this, you must display the settings of the organization by clicking on “Organization”.

Organization

To activate the function, all you have to do is check the “Geolocation of timesheets” box. However, don’t forget to save the changes!
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Do you want to consult the geolocation data of your employees? Nothing could be simpler, since the report by employees tells you so. We even thought about giving you a Google Maps link to view the entries on a map. 

To access the report, you must first click on the “Reports” icon in the navigation bar at the top of the page. 

Then you must at least choose an option in the category “Report by employees” like “Include details of hours” in the example below. Don’t forget to check “Include geolocation”! 

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Here is an example of an employee report of timesheet entries. As you can see in the right column, entries with geolocation have a location link.
screen-shot-2016-11-10-at-14-25-46

If you click on the link, you will see the position where the entry was made on the map.

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Types of timesheets

By 10 advantages of working with Collabox, Digital transformation, Employees, Timesheet

Collabox offers you the possibility to choose between 4 types of timesheets:

  1. Standard timesheet
  2. Techno timesheet
  3. Weekly timesheet
  4. Express timesheet

We offer you a quick overview of their different characteristics so that you find your favorite.

1. The standard timesheet

This timesheet is designed for people who like to stick with their habits. Its design is reminiscent of traditional timesheets, while offering the advantages of digital. Detail your different tasks there! Take a tour of the standard timesheet

Example of a standard timesheet

2. The techno timesheet

This timesheet template features a new “drag and drop” design that will appeal to techies. The more modern aesthetic of its new graphical interface retains all of the standard timesheet options you like and use.

Example of a techno timesheet (“click-and-drag” design)

3. The weekly timesheet

With this timesheet, enter your hours per week rather than per day. It is perfect for generalists who want to register tasks with large blocks of time. It is also ideal when working on a project where the steps do not need to be detailed.

Example of a weekly timesheet

4. The express timesheet

Although timesheets all complement each other on desktop or mobile, the express timesheet is best suited for the interface of phones. And as the name suggests, it complements itself very, very quickly. Fill it in just 3 clicks!

Note: At any time you can switch from the express timesheet to the detailed timesheet (standard or techno) by clicking on the blue link Detailed timesheet .

Express timesheet

See how to complete your express timesheet

The same day is already selected for you by default. To start your time recording, go to the first step with the button Following.

Express timesheet: home page

1) Select the project you worked on.

Express timesheet: project selection

2) Choose your service.

Express timesheet: choice of a service

3) Enter the number of hours worked. Don’t forget to save!

Express timesheet: registration of hours worked

You can then repeat these steps to list other projects you worked on during the day.
Note: The entries in the express timesheet will be concurrent in the standard or techno timesheets, that is, they will all start at midnight. This data conversion is perfect if you don’t need to know when or how long your employees have been working on a particular project.

Have you made your choice? Contact us to change your timesheet, we will be happy to tell you how to proceed!

The 10 advantages of working with the Collabox

By 10 advantages of working with Collabox, About the Collabox

1- Collabox offers a solution complete


The modules and functions of Collabox cover all business needs. In addition, you pay a subscription only for modules you use: we are THE ERP à la carte!

2- A customizable solution according to your needs


Every business has needs that are specific to him. Collabox presents several hundred configurations and access rights that allow you to adjust the tool according to your needs and according to the responsibilities of the employees who use the system.

In addition, our team of development can modify or develop all the functionalities of the software. We are in complete control of the source code which belongs to us in clean.

50% of our customers use the system “ Out of The Box “. The other half asked us for customizations.

3- A Quebec solution without intermediate


Collabox is a solution developed and marketed in Quebec. We are the developers of the product, we sell and support it. No need to pay for the product owner of San Francisco, the regional distributor or the Belgian designer. We have built our system with our equity. No capital investors of risk, the need for a return on the investment is reflected in the prices charged to customers.

In addition, it is not necessary to transacting with an implantation firm, it is our team that delivers the product, directly for what it is.

We collect the subscription income, set-up and training fees (which are required only in 50% of cases). We thus eliminate several intermediaries, we can offer settlements at a fraction of what loads large systems.

4- A product with history and support


We have been in service since August 1998 (yes, yes, that’s not a typo!). Our customers are loyal, they testify to us. I invite you to consult the attached sheet of testimonials from our clients. Doing business with us means relying on a expert supplier whose team has more than 20 years of experience with this software and even more business experience.

5- Updates and constant improvements


Our development team software composed of 4 programmers-developers is still available and in “service” mode. We are making updates and additions to weekly or even daily functions (between 5 to 15 updates per week).

During normal business hours, the Super-User of your organization, designated by you, can speak live voice to a Collabox expert. This Super-User support is free (we believe this is unique in our industry). In addition, we have a line emergency support where requests for support and problem solving can be addressed at any time.

6- A technical infrastructure of world class and best practices


We take advantage very high quality cloud hosting. Redundancy, “ Load balancing », Prevention of DDOS or Brute force attacks etc. In addition to the triple redundancy of our data centers, we carry out backup daily in our offices.

During a security audit computer, the Cogego security officer mentioned: “I have never seen such a small organization benefit from such a good infrastructure computer science. On certain points, you are better installed than the seat social security of Cogego ”.

7- A system that is not isolated


We interact with over 35 other systems. We believe that our ability to synchronize with other systems you may be using is one of our strengths.

This ability to interact with other systems is also reflected in our ease of converting data from our customers’ past systems to the Collabox. We already have carried out dozens of conversions of such systems, ranging from excel file with very tight proprietary data and requiring real “ reverse engineering “.

8- A multi-platform system


Windows, Mac, Linux, Android, IOS, 27 inch screen, 8 inch tablet, 2 phone inches, the Collabox is accessible with any device, from anywhere.

In addition, the Collabox pages are optimized and consume very little bandwidth. Perfect for the representative on the road who uses the shared connection of his cell phone or the hotel’s minimum Wi-Fi network.

9 – We are trainers and we help you get grants


Employees of Collabox have an impressive course of trainers. Minister of Education’s Award, aggregation certification, university course load, course design undergraduate and graduate, hundreds of lectures, thousands of hours training.

Several times we have supported our clients by developing training plans that have enabled them to obtain subsidies (in particular Emploi Québec, but also Mapaq, Investissement-Québec, BDC, or municipal authorities.

If we do not take care of the subsidy procedures (several points of the applications are intimately linked to the reality of your business) we are a real partner in the development of a training plan that has every chance of being accepted. by the granting agencies.

10- We would love to work with you !


Our business development mentor said: a prospect is someone who needs our services, who will derive a financial advantage from them and whom we meet under favorable conditions.

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