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Geolocated timesheet

By 10 advantages of working with Collabox, Digital transformation, Employees, Timesheet, Timesheet report

A new feature has just appeared in the Collabox  : the geolocation of the timesheet! This addition allows you to know where your employees enter their hours. This control tool is very useful to know if  the little latecomer from the office still between his hours on the bus or at the office. 

How to activate or deactivate geolocation?

Whether you want to enable or disable this option for your organization, the path is the same, you will only have to check the box or not. To do this, you must display the settings of the organization by clicking on “Organization”.

Organization

To activate the function, all you have to do is check the “Geolocation of timesheets” box. However, don’t forget to save the changes!
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Do you want to consult the geolocation data of your employees? Nothing could be simpler, since the report by employees tells you so. We even thought about giving you a Google Maps link to view the entries on a map. 

To access the report, you must first click on the “Reports” icon in the navigation bar at the top of the page. 

Then you must at least choose an option in the category “Report by employees” like “Include details of hours” in the example below. Don’t forget to check “Include geolocation”! 

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Here is an example of an employee report of timesheet entries. As you can see in the right column, entries with geolocation have a location link.
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If you click on the link, you will see the position where the entry was made on the map.

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Types of timesheets

By 10 advantages of working with Collabox, Digital transformation, Employees, Timesheet

Collabox offers you the possibility to choose between 4 types of timesheets:

  1. Standard timesheet
  2. Techno timesheet
  3. Weekly timesheet
  4. Express timesheet

We offer you a quick overview of their different characteristics so that you find your favorite.

1. The standard timesheet

This timesheet is designed for people who like to stick with their habits. Its design is reminiscent of traditional timesheets, while offering the advantages of digital. Detail your different tasks there! Take a tour of the standard timesheet

Example of a standard timesheet

2. The techno timesheet

This timesheet template features a new “drag and drop” design that will appeal to techies. The more modern aesthetic of its new graphical interface retains all of the standard timesheet options you like and use.

Example of a techno timesheet (“click-and-drag” design)

3. The weekly timesheet

With this timesheet, enter your hours per week rather than per day. It is perfect for generalists who want to register tasks with large blocks of time. It is also ideal when working on a project where the steps do not need to be detailed.

Example of a weekly timesheet

4. The express timesheet

Although timesheets all complement each other on desktop or mobile, the express timesheet is best suited for the interface of phones. And as the name suggests, it complements itself very, very quickly. Fill it in just 3 clicks!

Note: At any time you can switch from the express timesheet to the detailed timesheet (standard or techno) by clicking on the blue link Detailed timesheet .

Express timesheet

See how to complete your express timesheet

The same day is already selected for you by default. To start your time recording, go to the first step with the button Following.

Express timesheet: home page

1) Select the project you worked on.

Express timesheet: project selection

2) Choose your service.

Express timesheet: choice of a service

3) Enter the number of hours worked. Don’t forget to save!

Express timesheet: registration of hours worked

You can then repeat these steps to list other projects you worked on during the day.
Note: The entries in the express timesheet will be concurrent in the standard or techno timesheets, that is, they will all start at midnight. This data conversion is perfect if you don’t need to know when or how long your employees have been working on a particular project.

Have you made your choice? Contact us to change your timesheet, we will be happy to tell you how to proceed!

Alertbox

By Research and development

Alertbox

Well no, you’ve never heard of the Alertbox before today because it’s a brand new product created by the Collabox team! We had a little fun with miniordis called “micro-controllers”, a few wires and a beacon light …

Eager to know what we could have created as a system? Here it is!


Your Alertbox will be in communication with your Collabox. Depending on your preferences, it will be linked to different types of intervention in the software, for example to sales, and when one of your salespeople makes a new sale, the light on the top of the box will come on for a few seconds for you. ‘announce. Motivating, isn’t it?

The possibilities of the Alertbox are endless! All the notifications that already exist in Collabox can be announced by your new “alert box”, but we don’t limit ourselves to that!

Do you have an idea to motivate your troops? Let us know! Do not hesitate to come and discuss with us your ideas for using the Alertbox, we will be happy to adapt this tool to your needs.

Collabox news

By Agenda, New arrivals

Module: Agenda

New function: CONTENT DISPLAY



When you take notes in your Appointment form , the content is displayed in your Calendar … BUT if you don’t want them displayed you just have to uncheck the function: Content display and there you have it, the visual of your diary will automatically be less heavy.

Go ahead, take some notes now!

BEFORE

AFTER

Collabox is 20 years old

By Our history

In the fall of 2018, Collabox celebrated its 20th anniversary. We organized an evening with our friends and clients to celebrate it.

A scotch tasting with photos from our trip to Scotland.

Thank you to all our loyal partners, customers, family and friends for following us for 20 years.

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